Super Admin Panel – Streamlining Management of School LMS Platforms
Timeline
March – May 2025
Overview
About Rancho Labs & This Project
During my internship at Rancho Labs, I joined the B2B team to work on a core internal product challenge. Rancho Labs is an ed-tech startup started by IIT Delhi alumni and professors. They work with schools to offer hands-on learning in tech fields like AI, Robotics, and Coding. Each school gets its own tailored LMS where students can take courses and build projects.
As more schools came on board, it became harder to manage all these LMS platforms manually. I was brought in to design the Super Admin Panel, a tool that helps the team set up, manage, and monitor each school’s LMS from one place.
Problem
Scaling LMS Management Was Inefficient
Each school’s platform was different, meaning setting up each instance involved uploading student data, assigning courses, customizing content, and tracking platform activity. This process was time-consuming, repetitive, and required coordination across teams.
Without a central dashboard, collaboration, visibility, and consistency became challenges. As the number of schools grew, the manual workflows couldn’t keep up with the demand.
Solution
Super Admin Panel – Centralized Control for School LMS Management
I designed the Super Admin Panel to bring all of these processes into one place. Now, the team can set up new school platforms, upload student details, assign courses, update content, and monitor platform usage from a single dashboard.
The panel is built to support Rancho Lab’s growth, offering intuitive navigation and a modular structure that can scale with new features. I worked closely with product managers and engineers to ensure the solution met business needs and was technically feasible.
Research & Discovery
Understanding User Needs and Existing Workflows
To get started, I mapped out how the team currently handled school onboarding and LMS updates. I identified manual steps, common delays, and areas where tasks felt repetitive or unclear. I also studied admin dashboards from other platforms to learn how they managed complexity without overwhelming users.
These insights helped me prioritize the key flows. I shared wireframes early to gather feedback and adjust before moving to final designs. Some of those early sketches are shown here to show how the ideas developed.
Ideation & Design Process
From Concepts to High-Fidelity Prototypes
Based on the research, I explored different layout options for the dashboard and its sections, like user management and homepage editing. I tested how to organize complex tasks in an easy-to-understand way without overwhelming users.
After refining wireframes through team feedback, I designed high-fidelity prototypes with a focus on clarity, scalability, and consistency. I created a simple foundation design system for LMS, Kirakits, and other Rancho Labs products, which included elements like color, typography, and spacing. This foundation was also applied to the Super Admin Panel to ensure a seamless and scalable experience. During this phase, I had creative freedom, especially with the Super Admin Panel, allowing me to bring my design vision to life.
Key Learnings & Takeaways
What I Learned from This Project
This project taught me how to approach internal tools differently — focusing more on workflows, clarity, and efficiency than surface-level UI. I learned how product and engineering inputs shape design decisions, especially for tools that teams rely on every day.
It also gave me hands-on experience designing for scalability and collaboration. Even though I can only share parts of the work, this was a meaningful project that helped me grow as a systems thinker and product designer.